THE STATE PUBLIC SERVICE GENERAL ORDERS, 1996
| Chapter: | Chapter 5 |
| Chapter Heading: | CORRESPONDENCE AND OFFICIAL ROUTINE |
| Part No.: | Part 2 |
| Part Heading: | FORM OF CORRESPONDENCE |
| GO No.: | 193 |
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General provisions regarding official correspondence between Government offices | 193. - (1) Every official communication between Government offices shall normally be confined to a single subject, which shall be concisely stated in the heading, and all cases where there has been previous correspondence on the same subject, reference to such correspondence shall be given. Where it proves necessary to make reference to more than one subject in the same communication, an equivalent number of extra copies shall be enclosed.
(2) All official correspondence shall be couched in succinct and courteous terms and, except in exceptional circumstances, be type-written. The paragraphs of all such communications, including annual and other reports, shall be numbered consecutively and, if the communication extends to two or more pages, each page shall be numbered accordingly. (3) All enclosures, whether in the original or as copies which it may be necessary to forward with such communications, shall be noted in the margin thereof; enclosures shall be recorded on separate pages, paragraphs and pages being numbered as provided for in paragraph (2). (4) Where it is necessary to forward the original paper, copies of such papers shall be retained in the office from which the communication is sent. In no circumstances shall the original certificates or testimonials be forwarded unless these are specifically called for, and if called for, they shall be submitted under registered cover. |