THE STATE PUBLIC SERVICE GENERAL ORDERS, 1996
| Chapter: | Chapter 5 |
| Chapter Heading: | CORRESPONDENCE AND OFFICIAL ROUTINE |
| Part No.: | Part 3 |
| Part Heading: | OFFICE ROUTINE AND PROCEDURE |
| GO No.: | 219 |
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Destruction, disposal and maintenance of files and records | 219. - (1) Official records of every description shall be inspected or cause to be inspected by Heads of Departments at regular intervals and steps taken to preserve them from damage.
(2) Subject to Treasury Instructions, accounting records and papers not required as a permanent record may be destroyed or disposed of after the expiry of three years from the date of completion of any action in respect thereof: Provided that, before the destruction or disposal thereof, officers shall satisfy themselves that such papers have no historical or other value. In cases of doubt, reference shall be made to the State Secretary. (3) All office files, documents and papers which are more than ten years old and which in the opinion of the Head of Department do not possess sufficient value to warrant their preservation, may be destroyed or disposed of: Provided that, before destroying or disposing any such file, document or paper, the Head of Department shall obtain the concurrence of the Director of Museum, Sarawak. |