THE STATE PUBLIC SERVICE GENERAL ORDERS, 1996
| Chapter: | Chapter 5 |
| Chapter Heading: | CORRESPONDENCE AND OFFICIAL ROUTINE |
| Part No.: | Part 3 |
| Part Heading: | OFFICE ROUTINE AND PROCEDURE |
| GO No.: | 203 |
. | |
Classified correspondence | PART THREE OFFICE ROUTINE AND PROCEDURE 203. - (1) Classified correspondence, except when actually under action, shall be kept under lock and key and shall be accessible only to the Head of Department and persons specifically authorised by him. Documents marked "Secret" or "Rahsia" or those of a higher classification shall, when not in action, be retained in a safe. (2) Classified correspondence shall be despatched only in double enclosures. Such correspondence shall be enclosed in a sealed cover, endorsed with the appropriate classification and addressed personally to the officer to whom it is directed, and shall then be enclosed in an unmarked outer cover addressed to the officer by appointment. (3) In no circumstances shall official secret documents or that of a higher classification be despatched through the post or by facsimile transmission. Correspondence of a lower classification may, if necessary, be despatched through the postal or courier service under registered cover. (4) Classified correspondence shall be opened only by the officer to whom they are addressed or by an officer specially authorised to deal with such correspondence in any particular case. (5) No reference to classified correspondence such as would indicate its subject matter or nature shall be made in any open correspondence. (6) Heads of Departments shall exercise their discretion in treating as classified any correspondence not so marked. |