THE STATE PUBLIC SERVICE GENERAL ORDERS, 1996
| Chapter: | Chapter 5 |
| Chapter Heading: | CORRESPONDENCE AND OFFICIAL ROUTINE |
| Part No.: | Part 3 |
| Part Heading: | OFFICE ROUTINE AND PROCEDURE |
| GO No.: | 211 |
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Use of stationery | 211. - (1) Heads of Departments are required to ensure that the strictest economy is exercised in the use of stationery and it is the duty of a Head of Department to check or cause to be checked stationery consumption and stocks periodically to ensure that proper economy is being observed.
(2) All stationery items shall be placed in the charge of one clerk in each department who shall retain them under lock and key and shall be personally responsible for making issues and recording receipts. He shall also be responsible for drawing his superior officer’s attention to any requests which seem unreasonable or too frequent. (3) It is not necessary for issues or receipts of stationery items of small value (e.g. pens, pencils, envelopes, paper, forms) to be recorded, except where these are delivered in bulk to or from a main store. Issues of items of a valuable nature (e.g. mechanical pencil sharpeners) shall, however, be recorded in a book together with receipts. |