(2) Such reports shall constitute a general statement, in summary form, of the policy to which the respective Divisions and departments are addressing their activities and the resulting progress. They shall be concise, factual and interesting and exclude theory, criticism or recommendation. Statistical material shall be confined to Appendices.

(3) Where the preparation of statistical material will delay the submission of a report beyond the prescribed time, the report itself shall be forwarded as provided for in paragraph (1), together with an indication of when any Appendices are likely to follow.

(4) All District Officers shall submit their annual reports in respect of their districts to the appropriate Residents concerned as soon as possible after the close of the year to which they relate and in any event not later than 31st March of the subsequent year.